Updated July 31, 2026 ยท Filipino nurse document guide

DataFlow National ID: Should Filipino Nurses Enter PhilSys?

Short answer: PSA identifies the PhilSys Card Number (PCN) as the public number used for transactions and says the PhilSys Number (PSN) is confidential. However, DataFlow does not publish a Philippines-specific rule confirming which number its National Identity Card Number field expects. If you choose PhilSys as the identity document, PCN is a reasonable candidate, but check the live field instructions or obtain case-specific confirmation from DataFlow before payment. Passport, PRC and DHA identifiers still belong in their own fields.

DataFlow publishes a general identity field, not a Philippines-specific rule naming PCN. PSA's explanation makes PCN a logical candidate when PhilSys is the selected document, but it does not prove what DataFlow will accept in every DHA package. The live portal guidance and any written instruction for your case control.
Reviewed July 31, 2026. Identity guidance was checked against the official DataFlow DHA portal and applicant privacy notice, plus PSA National ID guidance. DataFlow does not publish a Philippines-specific help article for this field, so uncertain live-form cases are directed to DataFlow support instead of being guessed.

Use The Number That Matches The Field

Passport NumberEnter the passport number printed on the passport you will upload. Do not replace it with PhilSys or PRC.
National Identity Card NumberIf you choose the Philippine National ID, PCN is the reasonable candidate because PSA designates it for public transactions. DataFlow has not published a Philippine-specific rule, so confirm unclear fields before payment. Never disclose the confidential PSN.
Professional License / RegistrationEnter the PRC registration or license details requested in the professional credential section, not in National ID.
DHA Unique IDUse the identifier issued through the DHA/Sheryan path. It is not a government identity-card number.
DataFlow Case NumberUse the case number from your DataFlow confirmation when tracking or contacting support. It is not your National ID.

PCN, PSN And TRN Are Not The Same

This is where many applicants get stuck. PSA says the PSN is a permanent, randomly generated number and must be kept confidential. PSA describes the PhilSys Card Number, also called PCN, as the public number used for physical or online transactions. That makes PCN a reasonable candidate when you present PhilSys, but PSA cannot define what a DataFlow field accepts. Confirm the live instruction if the form does not explicitly say.

PCN

PSA's public number for transactions. It is the reasonable candidate when presenting PhilSys, subject to the current DataFlow field instruction or case confirmation.

PSN

The confidential PhilSys Number. PSA warns that it should not be shared except with PSA or where law allows.

TRN

The transaction reference from National ID registration. It helps with National ID concerns but is not your public identity-card number.

PRC number

Your nursing registration identifier. It proves professional registration, not national identity.

Before You Submit: A Five-Minute Identity Check

  1. Read the exact field label. Screenshot the page if the wording is unclear. "National ID" and "professional license" are different requests.
  2. Choose the document you can show. If you are considering PCN, make sure you can provide the matching National ID format and confirm any unclear DataFlow instruction.
  3. Copy, do not retype from memory. Compare every character of your passport, PCN, PRC record and DHA Unique ID.
  4. Check your name across documents. Passport spelling should be your anchor. Add maiden names or documented name variations where the application provides a place for them.
  5. Review before payment. Correct identity mistakes while the case is still editable. Once a verification starts, corrections may require support or a new task.

What If You Only Have A Digital Or Paper National ID?

PSA recognizes the physical card, National ID in paper form, and Digital National ID as valid proof of identity in Philippine transactions. That does not automatically prove that a particular overseas upload screen accepts every format. If DataFlow asks for an image, upload only the format its instructions allow, with all edges and verification details visible. Never create a homemade plastic card or edit a screenshot.

If the portal rejects the file type, asks for a back image that your format does not have, or treats National ID as mandatory when you do not possess one, stop before payment and open a DataFlow support request. A support answer attached to your case is safer than copying somebody else's workaround.

Name Mismatch: Fix The Evidence, Not The Spelling

Married Filipino nurses often have a passport in a married name while education or PRC records show a maiden name. DataFlow's applicant form specifically asks for recognized alternative names, including maiden names where applicable. Enter the current passport name as the main identity and disclose the documented former name in the appropriate field. Keep the civil document supporting the change ready.

  • Do not silently change your school or PRC spelling to match the passport.
  • Do not create a second DataFlow account to work around a name variation.
  • Do not upload cropped IDs that hide the number, name, photo or verification area.
  • Do not share the confidential PSN in a support ticket. If support asks for a National ID number, confirm whether it means the public PCN.

When You Should Ask DataFlow Instead Of Guessing

The field is mandatory but you have no PhilSys IDAsk which accepted identity document or portal option applies to your DHA case.
The candidate number is rejectedSend the field label and error screenshot, but mask unnecessary personal details in the first message.
Your name differs across recordsAsk how to submit the supporting name-change evidence before verification begins.
You already paid with the wrong numberUse the official support center and quote the case number. Do not open a duplicate paid case unless instructed.

Official Sources

Official DataFlow portal for Dubai Health Authority DataFlow applicant privacy notice DataFlow official DHA page PSA: PSN and public PCN explained PSA National ID FAQ, updated February 2026

Finish The Document Map Before Paying

Separate your identity, PRC, education and work evidence first. Then check the full DHA DataFlow path.

Open The Filipino DataFlow Guide Open Application Checklist

About This Review

Prepared by the DHA RN AI Prep editorial team using public official sources. Portal fields and case requirements can change. See our editorial policy or request a correction.